What the decree asks
You establish the roles, responsibilities and powers for the security of your systems and separate conflicting roles as far as possible [1]. You designate the people who are given security tasks and evaluate that designation periodically [2]. Anyone who needs expertise for their role receives regular training [3]. For incident handling too, you record who detects, analyses, responds and reports [4].
Separate as far as possible
The words "as far as possible" were chosen deliberately: in the consultation it was pointed out that separating conflicting roles is not always possible for SMEs, and the provision was adjusted as a result [5]. A small company can therefore assign the tasks to an existing employee or a hired specialist, as long as it is recorded who does what and who stands in for them.
In the event of an incident
In the early warning about a significant incident you give the contact details of the officer who is responsible for the report [6]. So agree in advance who that is, outside office hours too.
The management body remains responsible
The measures need the approval of the management body [7], and every member of the management body must personally have the knowledge and skills to be able to assess risks [8]. A security officer does not take that over.
For cloud and IT service providers
These articles do not apply to the digital providers of Article 4 of the decree [9]. The European implementing regulation asks them to have at least one person who reports directly to the management body on security [10], with specific roles or tasks alongside existing roles, depending on size [11].